Advising Syllabus

Academic advising is a collaborative relationship between a student and an advisor to assist the student in the development of meaningful educational goals.

Expectations

Student Responsibilities

  • Read your University of Arizona email daily.
  • Take the initiative to meet with your advisor at least once per semester to discuss your progress.
  • Be involved in the advising process by being prepared to discuss your goals and educational plans during meetings; bring questions and necessary materials; be open to suggestions.
  • Execute an academic plan directed toward completing your degree.
  • Take responsibility for making your own academic and career decisions based on available information and advice, including your graduation plan.
  • Develop a working knowledge of policies, procedures, deadlines, and campus resources.
  • Review and become familiar with your major/minor requirements each semester and track your progress towards graduation.
  • Frequently visit the Career Services office. Participate in their events and services.

Advisor Responsibilities

  • Advise you in making academic decisions consistent with your interests, abilities, and goals, and relate them to academic majors and minors.
  • Accurately and effectively communicate college and university policies and processes, deadlines, and campus resources.
  • Listen responsively, and address questions, concerns, and problems; refer you to appropriate support services when needed.
  • Assist you in: defining and/or clarifying your academic and career goals; creating short- and long-term academic plans consistent with those goals; evaluating transfer and study abroad credit; and, planning for graduation.
  • Provide advice to help you deal with road blocks and difficulties in your degree program.
  • Maintain confidentiality according to the Family Educational Rights and Privacy Act (FERPA).
  • Be available and accessible to answer questions in person, via e-mail, or by phone

How to meet with your advisor:

1. By scheduled appointment (M-F, 8am-5pm)

  • Appointments usually last 30 minutes, to discuss course scheduling, career plans, internships, study abroad, pre-professional questions, etc.
  • Appointments are scheduled in advance, via our online scheduling system, in person at Bear Down Gym or via phone at 520-621-7763. Please have your student ID number ready.
  • If you are unable to meet in person, phone appointments may be scheduled.

2. By quick advising (M-F, 10:30am-3:30pm)

When you need an answer to a quick question (e.g., Would NSC 101 fulfill my last T1 NATS requirement?); meetings tend to last less than 10 minutes. Consultation is available on a first-come, first-served basis with the advisor or paraprofessional on call.

3. By e-mail or by telephone

When you have a short, general question that requires a brief, one-line answer (e.g., Does ARH 329 count for both Tier 2 INDV and Tier 2 Humanities?). Please refer to our website and/or the University of Arizona website first, as many questions are already answered for you there.
Quick advising and email/telephone should NOT be used for questions such as, “What General Education classes do I have left?” These questions seem deceptively simple, but may entail large amounts of information that are best explained in person. The only exception to this is if you physically cannot come in to meet with an advisor (e.g., you are not in Tucson, away on an internship or study abroad, etc.).

Appointment Etiquette

  • Arrive promptly for your appointment and check in at the front desk.
  • Call to cancel if you can’t make it.
  • Make your appointment WELL IN ADVANCE of your first day to register for classes!
  • Write down a list of topics/questions you want to address.
  • Prepare a list of courses you are considering.
  • Keep all your advising information organized in a folder and bring it to appointments.
  • Bring paper and pen to take notes.
  • Turn off your cell phone before you walk into your advisor’s office.

E-mail etiquette

  • Use your University of Arizona account.
  • Use a clear subject line such as “Question about my schedule.”
  • Include your full name as well as your student ID number.
  • Include the course numbers of any classes you are having difficulty registering for, along with any error messages you may be receiving.
  • Keep your questions clear, short, and to the point.
  • Don’t be too casual with your advisor when using e-mail. Proof-read and spell check!
  • Allow 24 hours for a response, excluding weekends and holidays.

Voicemail etiquette

  • Leave your name, student ID number, phone number with area code, repeated twice, along with the nature of your question.
  • Speak slowly and clearly.

Resources

Academic Dates & Deadlines
Academic Catalog
Advising Resource Center
Career Services
Dean of Students
Desire2Learn (D2L)
Degree Search
Disability Resource Center
Financial Aid
Registrar
Study Abroad
Think Tank

Student Four-Year Timeline

Your advisors are here to help with all of these steps!

1st Year:

  • Meet with your academic advisor
  • ‰‰Explore interests, strengths, and potential careers
  • ‰‰Make a tentative plan of classes, year by year
  • ‰‰Build a resume
  • ‰‰Get involved in clubs, organizations, volunteering, etc.
  • ‰‰Look into study abroad, internships, and/or research opportunities

2nd Year:

  • Meet with your academic advisor‰‰
  • Develop relationships with faculty and mentors
  • ‰‰Finalize and declare major(s) and minor(s)
  • ‰‰Update resume
  • ‰‰Seek internships, research opportunities, and/or study abroad programs
  • ‰‰Stay involved in activities that suit your interests and goals

3rd Year:

  • Meet with your academic advisor‰‰
  • Research career options and graduate programs
  • ‰‰Talk to pre-professional advisors or career services
  • ‰‰Update resume
  • ‰‰Continue research, internships, volunteering, and involvement in clubs and organizations
  • ‰‰Take graduate exams (LSAT, GRE, MCAT, GMAT)

4th Year:

  • ‰‰Apply for graduation online in UAccess
  • ‰‰Meet with your advisor to complete your degree check
  • ‰Finalize career, professional, or postgraduate plans
  • Apply for graduate or professional schools
  • Submit resumes, begin interviewing

Dates and Deadlines

Student Academic Responsibilities for the Semester

Before term begins: Identify your goals and finalize your semester schedule.

  • Week 1: If necessary, make any last-minute changes to your schedule; check academic deadlines on the Registrar’s website regarding adding and dropping courses.
  • Week 3-6: Visit your instructors during their office hours before your first exam.
  • Week 4: Evaluate how you are doing in your classes; usually the drop deadline occurs around this time.
  • Week 7: Get ready to register for next term by setting up an appointment with your academic advisor. Re-evaluate how you are doing in your current courses; usually the final withdraw deadline occurs around this time.
  • Week 7-8: Look up your Enrollment Appointment on UAccess.
  • Week 13-16: Complete any projects due at the end of the term. Verify final exam dates/times and begin exam review. Visit instructor office hours and Think Tank for extra help.
  • Finals Week: Good luck on your exams!
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